TSA Travel Reimbursement Policy

Amended by TSA Board of Directors May 20, 2023 and approved by TSA 2023 House of Delegates

TSA COMMITTEE MEETINGS, LEGISLATIVE HEARINGS, AGENCY HEARINGS, ETC.:

  • The most economical coach airfare available at least two weeks before meeting, or at time meeting date is confirmed; or mileage @ the official IRS rate not to exceed price of coach airfare. Airline fees for one travel bag.
  • Actual hotel room rate, including taxes (and when applicable, gratuity) – not to exceed rate for double room.
  • Actual taxi fares; or parking; mileage @ the official IRS rate to and/or from airport.
  • Must have prior authorization of President or Board of Directors.

TSA BOARD MEETINGS (HELD AT TIMES OTHER THAN TSA ANNUAL AND INTERIM MEETINGS):

  • The most economical coach airfare available at least two weeks before meeting, or at time meeting date is confirmed; or mileage @ the official IRS rate not to exceed price of coach airfare. Airline fees for one travel bag.
  • Hotel accommodations will be arranged thru the TSA Executive Office for Board retreats scheduled immediately prior to Board meetings. Hotel arrangements not made via the TSA Executive Office will not be reimbursed.

TSA LEGISLATIVE DINNERS AND EVENTS:

  • See TSA Reimbursement Policy for Attendance at TSA Events with Legislators.

ASA BOARD MEETINGS:

  • President, ASA Alternate Director and Western Caucus Officer to be reimbursed for the most economical coach airfare available at least two weeks before meeting date; or mileage @ the official IRS rate not to exceed price of coach airfare. Airline fees for one travel bag.
  • Actual hotel room rate, including taxes (and when applicable, gratuity) – not to exceed meeting rate for double room.
  • Actual taxi fares, parking; or mileage to and/or from airport @ the official IRS rate.

ASA ANNUAL MEETING:

  • The most economical coach airfare available at least two weeks before meeting date; or mileage @ the official IRS rate not to exceed price of coach airfare, for District Director, Alternate District Director, Delegates, Alternate Delegates and ASA Officers who are also members of the TSA. Airline fees for one travel bag.

ASA LEGISLATIVE CONFERENCE:

  • Hotel for a maximum of two nights at the ASA Legislative Conference hotel.
  • Invited members of the Governmental Affairs Committee. Invitations to the ASA Legislative Conference will be at the discretion of the President and Governmental Affairs Chairperson. Every effort will be made to include at least one representative from each district if such a representative can be identified who possesses the necessary communication skills and/or a strong relationship with a member of Congress.

TSA RELATED TRAVEL TO MEETINGS NOT LISTED ABOVE:

  • All requests will be reviewed by TSA Treasurer and Board of Directors.
  • The most economical coach airfare available at least two weeks before meeting; or mileage @ the official IRS rate not to exceed price of coach airfare. Airline fees for one travel bag.
  • Hotel accommodations only when necessary.
  • Actual taxi fares, parking; or mileage to and/or from airport @ the official IRS rate.

NOTE: The most economical coach airfare may be available through 21-day advance purchase, with reservations 2-3 months prior, and may require overnight stay on Saturday. When spending an additional night will reduce your total cost, you will be reimbursed for that additional overnight stay.

The mileage reimbursement of .67/mi. is the IRS approved rate, effective January 1, 2024.

EXPENSE FORM AND RECEIPTS (for all expenditures of $25 or more) TO BE SUBMITTED WITHIN 60 DAYS FOLLOWING THE MEETING; AFTER 60 DAYS, BOARD APPROVAL IS REQUIRED.